ATTENTION: Subsidiary Country Managers, I hope you have all been keeping well.
As you may be aware, we are rolling out SAP HANA this year and we had a kick-off yesterday between Directors, HODs, SAP Key Users and our SAP Support partners – BlueLine.
We have a green light.
The main offering of HANA will be speed in terms of performance and Analytics – a new way of visualizing reports graphically and to better manipulate data other than excel – utilizing Business Intelligence.
Note SAP Business One functionality will remain the SAME with HANA.
This is to put you in the loop of things and I will soon be visiting your locations to give you a high level presentation on HANA expectations, gauge preparedness as well as manage change.
Crown has purchased powerful servers for HANA and this will ease migration scheduled to happen over weekends for minimal disruption.
The servers have been acquired and set up at the Likoni Data Center with migration tests ongoing.
As usual, Subsidiaries will connect to SAP HANA using Citrix over the internet.
We will have a Senior ICT person from HQ (John/Kennedy/Tom) who will hand hold for 1 week after Go-Live and carry out the mandatory User Acceptance Testing (UAT) prior.
During UAT, Users will be given a chance to test HANA before we go live – and they will sign off confirming that they can carry out daily SAP operations.
Then we will have firm and signed-off data cutoffs from old system to HANA during each country migration. DATA AND BALANCES WILL NOT CHANGE.
Oversight will be by Audit Team in HQ – especially on User Acceptance Testing.
Our plan is to start in around 2 weeks’ time after successful tests. This will be communicated separately to each county.
We envision a country by country rollout beginning with the smallest databases:
1. CPAllied – Kenya
ANNOUNCEMENT WILL BE MADE A WEEK IN ADVANCE ON THE EXACT WEEKEND DATE THAT WE WILL BE MIGRATING EACH COUNTRY/Database.
In the uneventful case where we encounter failures during weekend migrations, we have a back out plan enabling roll-back to old state – before Mondays. Then resolve and plan for next weekend.
This however will be very unlikely given the tests we are currently carrying out with full team of Bluekey and SAP Germany.
This weekly rollout plan will afford us manageable support with learnings from smaller databases carried over to the larger ones with a week’s buffer for support and stabilization between country rollouts.
For now – please see attached for highlights of what HANA has to offer as I plan to visit your locations ahead of the migrations.